> Important Information about October 2017 NSLDS Enrollment Rosters
We have important information to share with you on the steps that the Clearinghouse has taken after identifying institutions for whom NSLDS did not send an October 2017 enrollment roster. Read more on the post on our Audit Resource Center.
> G from DV – Better Than Before
Learn about the new enhancement for our Graduated from DegreeVerify (or G from DV) service, which is going live mid-October. The enhancement lets schools see which of the degree file’s students did not have a G applied to their enrollment records. Read more on the post on our Audit Resource Center.
> ED Change Regarding Transfer Monitoring and Financial Aid Queries
We have important news to share on a change that has been made by the Department of Education (ED) regarding an issue that was negatively impacting the Enrollment Statistics score that the NSLDS (National Student Loan Data System) calculates for institutions. ED will no longer use Transfer Student Monitoring or Financial Aid History queries to add students to rosters; read more on the post on our Audit Resource Center.
> Audit Peak Season Is Here: How to Find the Answers You Need
Don’t miss these helpful resources compiled by our Audit Resource Center team that you can use to answer your compliance and audit-related questions.
> Summer, Less Than Half-Time Reporting for Non-Required Terms to Date
On April 20th, 2017, the Department of Education (ED) released new summer enrollment reporting guidance. A newly implemented change to Clearinghouse reporting to NSLDS assists schools by allowing them to report the actual enrollment status of a student during the non-required, summer term while still meeting the requirement noted by ED. More details are available in our June 29, 2017 blog post and our July 20, 2017 update.
> FSA’s Guidance on Summer Term Enrollment Reporting
In preparation for summer 2017, the Clearinghouse is requesting clarification from FSA on its summer term enrollment reporting guidance. More details are available on our blog.
> “NSLDS Enrollment Reporting Statistics Page and Compliance” Webinar Recording Available
Watch the recording of the “NSLDS Enrollment Reporting Statistics Page and Compliance” webinar hosted by AACRAO in which both NSLDS and the Clearinghouse participated. Helpful reference materials and an extensive Q&A with webinar participants are included.
> Your NSLDS Enrollment Reporting Score
Each month, NSLDS calculates a score based upon the data it accepts through the NSLDS enrollment roster reporting (aka SSCR) process and displays it on this page. Any institution with a score below the acceptable 90 percent threshold of “Percent Certified with Program Enrollment” is subject to receiving a letter from FSA. Make sure you read our NSLDS Enrollment Reporting Statistics Page FAQs for key summary-level information about the data fields and calculations. You should also read our latest Audit Resource Center blog post, “Important Information about Your NSLDS Enrollment Reporting Score” on FSA’s plans to send letters of non-compliance to institutions that have an Enrollment Reporting Statistics score below 90 percent.
> X-Status Enhancement Now Live
The Clearinghouse has developed an enhancement to enable it to accept and report out X status to NSLDS, which will help us better support our schools in their efforts to correct historical errors and maintain high quality compliance data. The X-Status enhancement is now live. More details are available on our blog.
> How to View the Clearinghouse’s Average File Processing Turnaround Time
You can see the average processing turnaround time for enrollment and degree files submitted to the Clearinghouse by selecting the “Student Reporting” tab of our secure website. This information is also displayed when you select the “Enrollment Reporting” and “Degree Transmissions” links on the tab.
> Latest NSLDS Guidelines to Help You Correctly Report Published Program Length Measurements and Begin Dates
In NSLDS Newsletter #55, FSA announced a series of new error codes to improve the accuracy of program-level reporting.
These include SSCR Error Codes:
77: Identifies program lengths that are too short for the associated credential level
78: Identifies program lengths that are too long for the associated credential level
79: Imposed on a student’s record when the reported program begin date is too far in the past
In the newsletter, NSLDS reminded schools to “report traditional programs in Years rather than in Months. For example, report a four year program as 4 years, not as 48 months. When program length is reported in months or weeks, NSLDS uses this value along with the ‘Weeks in Academic Year’ value to calculate a program length in years. This can result in program lengths that are too long.”
As a result of these new error codes and evolving NSLDS guidance, we strongly encourage our schools to review their program lengths and Program Begin Dates to avoid potential compliance findings. As your partner, the Clearinghouse will continue to work with FSA and NSLDS to interpret these new error codes and what they mean for our participating schools.
> NSLDS Modification to Error Code 38 Allows Older Certification Dates to Be Reported
The Clearinghouse continues to work, on behalf of our schools, with NSLDS and FSA to update the error codes associated with data submitted in response to enrollment rosters and used in the calculations on the NSLDS Enrollment Statistics Page. Most recently, NSLDS modified their edits associated with error code 38 (“Certification Date Is Too Old”) to allow older certification dates to be reported, covering the “summer gap” for continuously enrolled students expected to return in the fall who are not enrolled in courses during an optional summer term. As a result, you should no longer experience an increase in error code 38s during July and August and your continuously enrolled students should not lose their loan interest subsidy eligibility. NSLDS also adjusted the enrollment statistics calculations used in its Enrollment Reporting Statistics Online Report to include any enrollment data accepted within the new, longer certification period. This should prevent summer gap error code 38s being included in your school’s “Roster Error Percentage.”
> How to Access the Clearinghouse’s Annual Audit
Each year, an independent audit of the Clearinghouse is conducted in compliance with applicable Federal Student Financial Assistance programs. The Clearinghouse posts its most recent annual audit as soon as it becomes available. You can access our annual audit on our Audit Resources page.