Naming & Compressing Your Files


> Naming Your File

– Colleges and Universities

Your file name should:

  • Include your OPE ID and school branch codes (if you do not have a branch code, use “00”)

You can use an optional two or three letter extension to identify the type of file layout.

For example:

  • “12345600.CLR” is from school code 123456, branch 00 in Clearinghouse standard file format
  • “12345600.EDI“ is from school code 123456, branch 00 in EDI Transaction Set 190 format
  • “2001Grads12345600.txt” Text-tab delimited is a file method used to send StudentTracker® inquiry requests from school code 123456, branch 00.

– High Schools and High School Districts

Your file name should:

  • Include your high school’s ACT code or (for districts) your district’s NCES code

For example:

  • “123456Graduates2010.CLR” is from high school ACT code 123456 in Clearinghouse standard file format

For StudentTracker® for High Schools files, all files should be transmitted in a .txt format.


> Compressing Your File

You will probably want to compress your file to minimize FTP transmission time. The Clearinghouse will uncompress your file using PKZIP version 2.02 T.

If you plan to use a compression utility that may be incompatible with PKZIP, contact secureftp@studentclearinghouse.org for assistance.

 

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